Highland Classic Motorcycle Club
Policy for Data Protection
This document has been prepared to summarise our compliance with the GDPR. It is intended as guidance on WHAT we do: the detail of HOW we comply is bound up in the detail of our process and forms.
a.We use members’ data for the administration of the club and its
membership. We also forward members’ data to the SVVF for
distribution of the SVVF yearbook and invitations to SVVF events.
b.The members’ data that we keep is:
·Date of Birth
·Next of kin
c.We will keep members’ data for a period of 3 years and then we
will delete it.
a.We also keep data on non-members who enter the Loch Ness Run
organised by the HCMC, provided that we have their specific
consent. This data is used to administer the LNR and to notify
people of forthcoming club events and to send them club
newsletters and is forwarded to SVVF for invitations to SVVF
b.The data we keep is:
·Date of Birth
·Next of kin
c.We will keep this data for a period of 12 months and then we
will delete it.
The Membership Secretary is custodian of members’ data. The
Treasurer is custodian of data for entrants of the Loch Ness
4.SHARING OF DATA
a.We will not share a member’s data with another member without
b.We will not share data with anyone outside the club other than
as stated in paragraphs 1 and 2 above.
c.Personal Data is shared amongst committee members for
administration of the club. Ex-committee members will delete or
otherwise dispose of personal data they have had access to in
the course of their duties as committee members. There is a requirement to comply within 30 days of leaving post and to sign
a statement that compliance has been completed.
5.ACCESS TO DATA
c.Members and non-members have the right to see their data:
requests should be made to the Chairman in the first instance.
b.Non-members have the right to have their data held by the club
deleted and requests should be made to the Chairman in the
first instance. The club will comply with such requests within 30
The club website will include a cookie disclaimer and a privacy
In the event of a breach of GDPR the Club Chairman will report
any breach to the relevant authority within 7 days.
End of document
Who we are
Our website address is: http://highlandclassicmotorcycleclub.org.uk.
What personal data we collect and why we collect it
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Who we share your data with
How long we retain your data
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Where we send your data
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